The crediting system in tinySIS affords flexibility in how students earn credits, but provides accountability and tracking at each point in the process. The school has complete control over how credits are awarded for the learning experience.
A staff member who is facilitating a learning contract will set credit targets for the students. She can set a default credit value for the contract, and then customize those targets for individual students. The following screenshot shows the contract enrollments page, where these preliminary credit assignments are created.
Once the student completes the contract, the facilitator finalizes the enrollment:
Facilitators have the flexibility to adjust credit awards at the end of the contract. In this case, the student earned extra credit:
The credits remain associated with the class enrollment until that enrollment is finalized as completed. Once that happens, the credits become earned credits and are transferred to the student.
Transition to the district transcript
At Nova, many of the teachers also function as coordinators, homeroom teachers who have the responsibility to perform academic counseling functions for a group of students. The coordinator can change the course assignment on a credit, to a specific district course ID needed by the student. For example, a student might be awarded a generic language arts credit by the contract facilitator. The coordinator can then change that credit to a specific grade-level language arts credit appropriate to record in the transcript.
The final step is the transferral of the finalized credit to the district. The school administrator runs a credit batch report in the system, which marks all the approved credits finalized and off-limits. She can then print a report that can be “sneaker-net” transcribed into the district SIS.
I hope the following diagram might be helpful in visualizing the process.